2012 Odyssey Site Hosting Application

Please provide the following information.


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Example: MM/DD/YYYY
 

Please Note: Name entered here should be the legal name of the school/organization/group hosting the Odyssey Event. (The name entered should be as it appears on non-profit certification or tax forms.)

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Example: dmolsen@hotmail.com
 


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Example: (555) 555-5555
 


Example: (555) 555-5555
 


Example: (555) 555-5555
 

This address will be used to mail service agreements and other paper items.

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Enter building, suite, etc. if applicable
 


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Example: 12520
 

This address will be used to ship large packages. Please do not include a PO Box in this section.
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Example: 12520
 

This number will be used to prepare a service agreement, should your organization qualify for funding.
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This information will be used to prepare a service agreement if your organization qualifies for funding.
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Will there be a second organization/group/school serving as co-Host?
Will there be a second organization/group/school serving as co-Host?

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If unsure, please enter TBA. If you plan to conduct your event on a date other than National AFV Day Odyssey, The date must be pre-approved by the NAFTC.

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Please Read:


By checking the box to the right, I confirm that I am a representative of the 2012 Odyssey site hosting organization noted on this application.
Please Read:


By checking the box to the right, I confirm that I am a representative of the 2012 Odyssey site hosting organization noted on this application.



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Please Read

By checking the box to the right, I agree on behalf of the Odyssey site hosting organization that the hosting organization will host a 2012 National Alternative Fuel Vehicle Day Odyssey event.
Please Read

By checking the box to the right, I agree on behalf of the Odyssey site hosting organization that the hosting organization will host a 2012 National Alternative Fuel Vehicle Day Odyssey event.

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Please Read

By checking the box to the right, I agree on behalf of the 2012 Odyssey site hosting organization that the hosting organization will fulfill the following site responsibilities.
Please Read

By checking the box to the right, I agree on behalf of the 2012 Odyssey site hosting organization that the hosting organization will fulfill the following site responsibilities.

Participating Site Responsibilities
• Plan, promote and conduct local activities that meet the national Goals and Objectives
• Recognize the NAFTC and national participating sponsors and partners on all of your local event marketing/promotional materials whenever possible
• Use provided Odyssey templates whenever applicable
• Conduct your local event on the date of National AFV Day Odyssey (or an alternate pre-approved date)
• Take photos at your local event to capture the activities, participants and attendees
• Communicate with Odyssey team members and provide requested local event information in a timely manner for Odyssey website and marketing purposes and
• During your local event, ask attendees to complete the Odyssey Attendee Survey
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By checking the box to the right, I agree on behalf of the 2012 Odyssey site hosting organization that the hosting organization will return the following site reporting documents to the NAFTC.
By checking the box to the right, I agree on behalf of the 2012 Odyssey site hosting organization that the hosting organization will return the following site reporting documents to the NAFTC.
Submit Odyssey Event Information to the NAFTC, including:
• Complete and submit the following forms/information via the Odyssey website
• Odyssey Host Survey, including
- Sponsors/Partners
- Participating Organizations
- Display Vehicles
- 100 Word Site Summary of Event
- Host Organization(s)Logos(300 dpi)
- Six Photos of Event (300 dpi)
- List of media outlets which were sent advertisements, press releases or other media alerts concerning Odyssey.
- Links to online news coverage, including websites, print newspapers websites, TV news websites or scanned copies (300 dpi) of articles.
- Scanned copies (300 dpi) or electronic files of all marketing and promotions materials. If you need to upload more files than there is room for in this form, please email them to Odyssey_Planner@mail.wvu.edu

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Please Read

By checking the box to the right, I agree that I understand the National Alternative Fuels Training Consortium (NAFTC), a program of West Virginia University, is the developer and national coordinator of 2012 National Alternative Fuel Vehicle Day Odyssey, and will provide national support to the hosting organization noted on this application as described below.
Please Read

By checking the box to the right, I agree that I understand the National Alternative Fuels Training Consortium (NAFTC), a program of West Virginia University, is the developer and national coordinator of 2012 National Alternative Fuel Vehicle Day Odyssey, and will provide national support to the hosting organization noted on this application as described below.
NAFTC Responsibilities and Support –
• Identify overarching purpose of the event with its sponsors, partners, and contributors,
• Provide overall national-level coordination and development of the event
• Define goals and objectives for the event
• Develop theme, look-and-feel, program identity, and key messages and allow each site to incorporate these into their local Odyssey event efforts
• Provide national program support to each site including individual feedback, national recognition and access to the 2012 Odyssey Event Coordinator Notebook
• Provide basic national Odyssey promotional materials and make arrangements for additional materials to be available at cost on a limited basis (Examples: giveaways, brochures, fact sheets, etc.) for each Participating Site
• Recruit national sponsors and partners
• Provide national promotion for National AFV Day Odyssey
• Provide national media campaign
• Provide national website and highlight each Participating Site
• Compile and distribute Odyssey Executive Summary to key industry leaders, Congress, national sponsors and partners, and Site Coordinators.

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